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Library Page - Library for the Performing Arts / Administration Office
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Library Page - Library for the Performing Arts / Administration Office
Department: Research Libraries
Employment Type: Part Time
Location: Library for the Performing Arts
Reporting To: Yon Jee Hong
Compensation: $17.00 / hour
Description
The New York Public Library for the Performing Arts (LPA) is seeking a highly organized and proactive Executive Office Page to provide comprehensive administrative support to the Executive Director’s office. This role offers an inside look at the operations of a major cultural institution and is ideal for candidates interested in arts administration, non-profit management, or library leadership.
The ED Page will assist with day-to-day office operations, spend management, and high-level project coordination. We are looking for a reliable professional with a self-driven work ethic who can navigate a fast-paced executive environment with diplomacy and attention to detail.
The library page position is scheduled for 18 hours per week, including evenings and Saturdays. Schedules are variable based on library needs and may be subject to change.
You will have access to the Library Page Fellowship Program as a Library Page. A career growth development program that empowers youth as they shape their careers. The Program provides resources to help develop career readiness skills, explore career goals, and provide on-the-job coaching, training, and mentorship.
Key Responsibilities
Support the Administrative Coordinator with clerical duties, including mail coordination, filing, scanning, and inter-departmental deliveries
Utilize Workday (spend management system) to place requisitions for office supplies and program expenses, and assist with the submission of receipts and expense reports
Maintain and update internal databases and contact lists to ensure accurate record-keeping
Review promotional materials and external documents for accuracy; serve as a primary point of contact for in-person inquiries and incoming calls when the administrative coordinator is not available
Prepare materials for executive meetings
Help establish and maintain filing and storage systems
Proven ability to manage multiple tasks simultaneously in a fast-paced environment with strong attention to detail.
Basic proficiency in Microsoft Office Suite, Google Workspace, and the ability to learn new systems like Workday.
Superb interpersonal skills when engaging with diverse patronage and staff
Demonstrated reliability, poise, and the ability to handle sensitive information with discretion.
Strong critical thinking skills and the ability to work effectively as part of a collaborative team.
Skills Knowledge & Expertise
Required Education and Certifications
Current enrollment in a degree program at an accredited school
